***This Emergency Action Plan and the Fright Team Handbook was developed to be a comprehensive introduction and training manual for the team members of Eurkea Screams!TM who would be participating in the Raycliff Manor haunted attraction. I developed this handbook incorporating a compilation of information shared with me freely through my online friends at the Hauntworld forum and from information provided in the Haunter's Handbook, Safety, and Business Practices Manuals provided by the International Association of Haunted Attractions, IAHA.***

Attraction Location:

Carroll County Fairgrounds (Scaregrounds)
104 CR 401, Berryville, AR |
Eleventh Hour Incorporated


Table of Contents:

Introduction & Purpose

Definitions

Staff Responsibilities

Communications

Fire Prevention Plan

Fire Emergency Plan

Weather Emergency Plan

Medical Emergency Plan

Power Failure Emergency Plan

Bomb Threat Emergency Plan

EAP Training Statement

INTRODUCTION & PURPOSE:
This plan sets forth the policy and procedures to be followed in various types of emergencies. The plan purpose is to prevent and minimize loss of life, injury, and property damage which may result from emergency situations.

DEFINITIONS:
"Haunted House" shall mean the annual event sponsored by Eureka Screams!TM "Staff" shall mean the persons constructing, operating, performing in, or otherwise supporting the haunted house production, and includes volunteer/employees of Eureka Screams!

"Visitors" shall mean members of the general public attending the haunted house.

"Building" or "Facility" shall mean the space located at the Carroll County Fairgrounds, Berryville, AR leased by Eureka Screams!TM for a purpose or producing the haunted house amusement event. "Fire Department" shall mean the Carroll County Fire Protection District. "Police Department" shall mean the Carroll County Police Department.

Box Office Manager
For each public performance, a Eureka Screams! Employee or Adult Volunteer shall be designated to serve as Box Office Manager. Box Office Manager shall be provided with a two-way radio. In the event of a fire or other emergency requiring outside assistance, the House Manager or Safety/Security Staff will notify (in person or by radio) the Box Office Manager, who will then call for such assistance.

STAFF RESPONSIBILITIES:

House Manager
For each public performance, a Eureka Screams! Employee or Adult Volunteer shall be designated to serve as House Manager. The House Manager shall be present on the premises for the duration of the time the haunted house is open to the public. If the House Manager must leave the premises (even for a brief period), he/she shall delegate responsibilities to another Eureka Screams! employee or another adult volunteer. The House Manager shall have overall responsibilities for the safe operation of the House and for the implementation of the Emergency Action Plan.

Safety/Security Staff
For each public performance, Eureka Screams! Employees and Adult Volunteers shall be designated as Safety/Security Staff. Safety/Security Staff shall conduct frequent safety inspections of the public and non-public areas of the facility. Unsafe conditions (fire hazards, electrical hazards, tripping hazards, etc.) shall be corrected immediately, if possible, or reported to the House Manager. Safety/Security Staff members will each be equipped with two-way radios. At least one uniformed police officer will also serve as a Safety/Security Staff member. He/She will also be equipped with a Eureka Screams! two-way radio and will call for any outside assistance, or notify the Box Office Manager to do the same.


COMMUNICATIONS:
At all times when the Haunted House is open to the public, the following Staff shall remain in contact via two-way radios:

-House Manager
-Box Office Manager
-Safety/Security Staff, including any uniformed police officers

Emergency instructions and announcements shall be made by word of mouth or PA system.


Lighting/Sound Technician
For each public performance, a Eureka Screams! Employee shall be designated to serve as the Lighting/Sound Technician. In the event of an emergency requiring an evacuation and as directed by the House Manager or Safety/Security Staff, the Lighting/Sound Technician shall:

-Turn ON house lights

-Turn OFF all house music and sound effects

-Turn OFF all scene lighting and power

-Make Announcements over PA system


Staff and Volunteers
All Haunted House Staff shall take responsibility for their own safety and for the safety of those in their immediate vicinity. Observations of unsafe conditions shall be immediately brought to the attention of the Safety/Security Staff or other responsible persons. Staff shall familiarize themselves with the Haunted House layout, exits and emergency corridors, and the path to primary and alternate exits from the particular location in which they are working.

Portable Fire Extinguishers
The House shall be equipped with at least one multi-purpose dry chemical fire extinguisher per emergency exit. House Staff shall be instructed that the portable fire extinguishers have been placed for use by trained individuals and for FD use. Staff shall not be permitted to use the portable fire extinguishers unless they have been trained to do so.


Emergency Exits & Means of Egress
The building has 6 exits located on all sides, and will have 4 main exits in the immediate area of the Haunted House. The Haunted House set (walls, scenes, mazes, etc.) shall be designed and constructed in such a way to ensure that each point along the public pathway through the House has an accessible route to the primary exits. Each point along the public pathway shall also access at least one other alternate exit.


Emergency Lighting System
The building has a back-up battery-powered emergency lighting system, which will activate in the event of a total power failure. Proper functioning of the system shall be demonstrated to the satisfaction of the FD prior to first opening of the House to the public.


FIRE PREVENTION PLAN:

Emergency Exits & Means of Egress, cont.

The building emergency exit signage shall be supplemented with Glow in the dark exit and directional signage to clearly identify corridor access to the emergency exits. At no time shall access to the building exits be obstructed by construction, props, or stored materials. Pathways to the exits shall be unobstructed and free from tripping hazards.


Electrical Hazards
All electrical equipment, lighting fixtures, extension cords, outlet strips, motors, display devices, and accessories, operating at 120 VAC or greater, shall be UL approved and inspected prior to use. Electrical cords and extension cords which are worn or frayed, have cut or pinched insulation, or exposed conductors, or which have three-pronged plugs with removed or faulty ground prongs, shall not be used. All electrical equipment and cords shall be inspected by qualified person prior to use, and shall be re-inspected periodically. Damaged or otherwise unsafe electrical equipment shall be tagged and removed from service to be repaired or discarded. Temporary power for lighting and powering displays and accessories shall be supplied as follows:

•Power will be supplied to corridors and scene rooms by means of "spines" made up of ISO grounded extension cords with molded plugs and fused outlet strips with three-prong grounded receptacles. The spines shall be connected to existing building electrical panels. Care shall be taken to distribute the load to several building circuits.

•The spines shall be routed along the top of the eight-foot high House partitions and shall be secured by non-conductive means.

•Connections to a spine outlet or outlet strip may be by means of the electrical devices cord or by an extension cord (2 or 3 wire, as appropriate).

The electrical system and lighting shall be designed in such a way so as to minimize the device-to-spine distance (preferably less than 6 feet).

•At no time shall any 120 VAC or greater electrical cord by run behind or under any rugs, fabric, decorations or other highly combustible materials in such a manner that the cord may be damaged, pinched, or abraded by contact with persons or objects.

Combustible Materials
Combustible waste materials shall not be allowed to accumulate in the building. During construction and operation, trash shall be removed and placed in the dumpster daily. As feasible, combustible scenery, props, and decorations shall be appropriately treated with fire retardant materials and maintained out-of-reach of visitors as they pass through the House. Combustibility shall be a consideration of the selection of props and decorating materials. All wall partitions, wood, and fabric shall be treated with an appropriate fire retardant. All foam sculptures shall be either treated or covered with a non-flammable seal coat (i.e.., hydrocal).

Smoking
Smoking shall be prohibited inside the House at all times. All visitors will be prohibited from bringing smoking paraphernalia into the building.

MSDS
Material Safety Data Sheets will be kept in the Manager's Office.

FIRE EMERGENCY PLAN:

In the event of a fire:

•Staff members discovering a fire or smoke shall immediately activate the nearest alarm pull box or notify Safety/Security Staff.

•Upon sound of the fire alarm, or as instructed by the House Manager, the Lighting & Sound techs shall turn on the house lights, turn off scene and lighting power, turn off music and sound effects, and make announcements over the public address system as instructed.

•All Staff and Visitors shall evacuate the building via primary exit for their location.

•If the primary exit is blocked or unsafe, proceed to the nearest alternate exit.

•If smoke makes it difficult to breathe or see, get on your hands and knees and crawl to the nearest exit.

•Once out of the building, proceed to the nearest designated assembly area (whichever exit you go out of) and await further instructions.

•Staff and Visitor shall not re-enter the building until the "all clear" is given by the FD.

Accountability Procedure
If possible to do so safely, the House Manager or Safety/Security Staff shall retrieve the cast assignment board shall be taken to each assembly area and used to account for each staff member present in the building. The House Manager shall inform the FD of any Staff or Visitors not accounted for.

___________________________________________

R.A.C.E.

The "RACE" method of fire response shall be followed in this order:

RESCUE

Rescue those in immediate danger.

ALARM

Notify others by word of mouth or by activating pull box.